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Admissions

South Farnham School

We admit children to our school in the September after their fourth birthday at our infant site in the Bourne and admit an extra 76 children after their seventh birthday at our junior site in Menin Way.

Whenever possible we like children to visit the school before they are admitted to get to know the building, and the staff with whom they will be working. In the Summer Term of each year children due to join us in September visit us for part of the working day, and their parents make an evening visit.

Our staff visit all the Infant Schools to discuss the children due to transfer and we also co-operate closely with staff from local Secondary Schools to ensure a smooth transition to the next stage of education.

Priority for admission arrangements from September 2017 are as follows:

Infant – Reception (Age 4)

1. Looked After Children and Previously Looked After Children

Looked after and previously looked after children will be considered to be:

  • children who are registered as being in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a), e.g. fostered or living in a children’s home, at the time an application for a school is made; and
  • children who have previously been in the care of a Local Authority in accordance with Section 22 of the Children Act 1989(a) and who have left that care through adoption, a child arrangement order (in accordance with Section 8 of the Children Act 1989 and as amended by the Children and Families Act 2014) or special guardianship order (in accordance with Section 14A of the Children Act 1989).

2. Exceptional Arrangements

Occasionally there will be a very small number of children for whom exceptional arrangements apply which mean that South Farnham is the only appropriate school for the child. Evidence from a consultant doctor will be required for medical cases or documented evidence from any support services involved for other sensitive family circumstances will be required. These exceptional arrangements may override other admissions priorities.

3. Children of staff at the school

Priority will be given to children of members of the senior leadership team who have been employed at the school for two or more years and for new staff employed to a difficult to recruit position. For normal round admissions the date that will be used to assess this will be the closing date for applications (15 January 2017). For in-year applications the date that will be used will be the date the application is made.

4. Siblings

Places are then offered to siblings of pupils who would be attending the school at the time of admission i.e. September 2017. A sibling is a brother or sister, or a half-brother or

half-sister or a step-brother or step-sister, living at the same address, or foster children or adopted children living at the same address.

5. All other applicants

This will be measured in a straight line from the address point of the child’s home, as set by Ordnance Survey, to the nominated gate at either site.

Junior – Year 3 (Age 7)

1. Looked After Children and Previously Looked After Children

Looked after and previously looked after children will be considered to be:

  • children who are registered as being in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a), e.g. fostered or living in a children’s home, at the time an application for a school is made; and
  • children who have previously been in the care of a Local Authority in accordance with Section 22 of the Children Act 1989(a) and who have left that care through adoption, a child arrangement order (in accordance with Section 8 of the Children Act 1989 and as amended by the Children and Families Act 2014) or special guardianship order (in accordance with Section 14A of the Children Act 1989).

2. Exceptional Arrangements

Occasionally there will be a very small number of children for whom exceptional arrangements apply which mean that South Farnham is the only appropriate school for the child. Evidence from a consultant doctor will be required for medical cases or documented evidence from any support services involved for other sensitive family circumstances will be required. These exceptional arrangements may override other admissions priorities.

3. Children of staff at the school

Priority will be given to children of members of the senior leadership team who have been employed at the school for two or more years and for new staff employed to a difficult to recruit position.  For normal round admissions the date that will be used to assess this will be the closing date for applications (15 January 2017). For in-year applications the date that will be used will be the date the application is made.

4. Siblings

Places are then offered to siblings of pupils who would be attending the school at the time of admission i.e. September 2017. A sibling is a brother or sister, or a half-brother or half-sister or a step-brother or step-sister, living at the same address, or foster children or adopted children living at the same address.

5. Children attending a named feeder school

In alphabetical order these are:

All Saints C of E Infant, Tilford

St Andrew’s  C of E Infant, Farnham

St John’s C of E Infant, Churt

St Mary’s C of E Infant, Frensham

6. All other applicants

This will be measured in a straight line from the address point of the pupil’s house, as set by Ordnance Survey, to the nominated gate at either site.

Tie Breaker

If there is oversubscription in any of the above criteria priority will be given on the basis of nearness to school measured in a straight line from the address point of the pupil’s house, as set by Ordnance Survey, to the nominated gate at either site. The child’s home address

excludes any business, relative’s or childminder’s address and must be the child’s normal place of residence. In the case of shared custody it is the address where the child spends most of the time. All distances will be measured by the computerised Geographical Information System maintained by Surrey’s Admissions and Transport team. Any offer of a place on the basis of address is conditional on the child being resident at the address provided.

The nominated gate at the infant site is the pedestrian gate on School Lane adjacent to the School car park and the nominated gate at the junior site is the middle gate on Menin Way.

The address to be used for the initial allocation of places to Reception and Year 3 will be the child’s address at the closing date for application. Changes of address may be considered in accordance with Surrey’s Co-ordinated Schemes if there are exceptional reasons behind the change, such as if a family has just moved to the area. The address to be used for waiting lists, after the initial allocation, will be the child’s current address. Any offer is conditional upon the child living at the appropriate address on the relevant date. Parents have an obligation to notify the school of any change of address.

Where two applicants live equidistant and share priority for a place we will apply a random allocation to determine which child would receive priority. In the case of multiple births where children are ranked consecutively in their order of priority for a place and there are not sufficient vacancies remaining for each of them, wherever it is logistically possible, each child will be offered a place. Where it is not logistically possible to offer each child a place the child(ren) to be offered the last remaining place(s) will be determined by the drawing of lots.

Children of members of leadership team staff who don’t initially fulfil the two year requirement will have their position on the waiting list updated according to eligibility on the date in question.

Starting School

There is a single intake into Reception.  All children whose date of birth falls between 1 September 2012 and 31 August 2013 will be eligible to apply for a full time place in Reception for September 2017.  Parents can defer their child’s entry to Reception until later in the school year, but this will not be agreed beyond the beginning of the term after the child’s fifth birthday, nor beyond the beginning of the final term of the  academic year for which the offer was made. A child can start part time until they reach statutory school age.

Out of Year Group requests

Applicants may choose to seek a place outside their child’s chronological (correct) year group. Decisions will be made on the basis of the circumstances of each case and what is in the best interests of the child concerned.

  • Applicants who are applying for their child to have a decelerated entry to school, i.e. to start later than other children in their chronological age group, must initially apply for a school place in accordance with the deadlines that apply for their child’s chronological age. If, in liaison with the headteacher, the admission authority agrees for the child to have a decelerated entry to the school the place cannot be deferred and instead the applicant will be invited to apply again in the following year for the decelerated cohort
  • Applicants who are applying for their child to have an accelerated entry to school, i.e. to start earlier than other children in their chronological age group, must initially apply for a school place at the same time that other families are applying for that cohort. If, in liaison with the headteacher, the admission authority agrees for the child to have an accelerated entry to the school, the application will be processed. If it is not agreed for the child to have an accelerated entry to the school, the applicant will be invited to apply again in the following year for the correct cohort

Applicants must state clearly why they feel admission to a different year group is in the child's best interest and provide what evidence they have to support this. More information on educating children out of their chronological year group and the process for making such requests is available at www.surreycc.gov.uk/admissions.

Waiting Lists

Where there are more applicants than places available, waiting lists will operate for each year group according to the oversubscription criteria shown and without regard to the date the application was received or when a child’s name was added to the waiting list. As part of the initial intake to Reception and Year 3, applicants will automatically be placed on the waiting list if they have not been offered a higher preference school.

Waiting lists for the initial intake will be maintained until the last day of the Autumn term when they will be cancelled. Parents wishing to remain on the waiting list after this date must write to the school by 31 December 2017, stating their wish and providing their child’s name, date of birth and the name of their child’s current school. After 31 December 2017, parents whose children are not already on the waiting list but who wish them to be so must apply for in-year admission. Waiting lists for all year groups will be cancelled at the end of each academic year.

From 1 September 2017 in-year admissions for Years 3 – 6 will be administered using the criteria referred to above excluding criteria 5 regarding named feeder schools.

Late applications

Late applications for the initial intake to Reception and Year 3 will be considered in accordance with Surrey's Primary Coordinated Admissions Scheme.

Appeals

If a place is not offered at the school there is a right to appeal to an independent panel. Contact is through the Surrey Schools Appeals Service to request an appeal form. Surrey Schools Appeals Service, Room 122, County Hall, Penrhyn Road, Kingston upon Thames, KT1 2DN

www.surreycc.gov.uk/schoolappeals

Should you have any queries concerning admissions please email: admissions.southfarnham@sfet.org.uk